A joint communication by
Humanitarian Logistics Association

London / Brussels 07 April 2022

Raising awareness about unsolicited donations for Ukraine

There are currently many initiatives to assist in the humanitarian crisis in Ukraine and surrounding European countries of Poland, Romania, Czechia, and Hungary. It is critical that logistics initiatives are coordinated with nationally supported platforms in those countries. 

Currently these countries are overwhelmed with unsolicited supplies originating from around the world, which is having the unintentional effect of hampering the logistics operations to the crisis zones. 

Funds are urgently needed to help with information sharing to support networks that are procuring vital hygiene and medical supplies for refugees fleeing from the conflict.

The Humanitarian Logistics Association is being supported in their information campaign by Pharma.Aero to communicate about the need to ensure that appropriate donations are provided. The wrong donation at the wrong time can disrupt response efforts by congesting ports, airports, and entry points, and may compete with priority relief items for transport and storage. 

Pharma.Aero and the Humanitarian Logistics Association call upon our members and networks to:
• engage with national response teams, local civil society organisations and local charities to supplement their planning, logistics and communication efforts.
• advocate for improved coordination between stakeholders to minimise duplicated effort and maximize support to refugees.
• support fundraising efforts for initiatives that are making a real difference on the ground.

Pharma.Aero supports the Humanitarian Logistics Association in their action to raise funds for different initiatives within these affected countries.

For more information and further links, please visit www.humanitarianlogistics.org/donate


Today (10 March) the Logistics Cluster have published their latest concept of operations map for Ukraine, Poland and other surrounding countries.

The map show points of coordination, storage (regular and temp-controlled), road transport and information management.

Tha map also helps those involved with the humanitarian aid effort by marking major and secondary roads, international boundaries and the line of contact within south eastern Ukraine.

Download the map now at https://bit.ly/3sWJ5Dg 

On behalf of Mary Jelliti, Logistics Cluster Deputy Global Logistics Cluster Co-ordinator:

Dear Partners and colleagues,

I want to start by thanking you for your continued and active participation to the Logistics Cluster at global and local levels on the Ukraine Humanitarian Response. In such a large response, with the situation changing on an hourly basis, information is one of the most important resources we have.

As such, we would like to appeal for you to support each other by providing information at the regional/whole of Ukraine level about the capacities, gaps and bottlenecks in the various areas, so that we may coordinate to deliver a more effective humanitarian response to those in need.

Please use this link to complete a very short survey on your activity, capacity and gaps noted in the region and inside Ukraine.

All the information we can share now will help to smooth the response for the whole community and ensure a swifter and more coordinated response for the people on the ground, so please take do a few minutes to share your organisation’s information.

Thanks in advance for your assistance and your dedication to the humanitarian response.


**Message on behalf of the IMPACCT Group **

Due to the number of requests and questions regarding the importation and customs processes to Ukraine, the IMPACCT group is holding a meeting for a Q&A session on Friday 11 March 2022 at 3pm CET.

If you have questions that you have not sent to us yet, or wish to be sent login details for the meeting, please send an email to impacct.2021@gmail.com

Aid Response Latest

International Red Cross and Red Crescent Movement appeals for 250 million Swiss francs to assist people affected by the Ukraine conflict
Water trucking and other emergency water delivery are now needed. Support to health facilities will be increased, with a focus on providing supplies and equipment to care for people wounded by weapons. Read More.

LogCluster confirms trucks carrying humanitarian supplies are allowed to move on Polish roads on Sundays
Logcluster has advised that the ban on certain vehicles (e.g. trucks over 12mt) on the road in Poland on Sundays and public holidays does not apply to vehicles involved in humanitarian operations. Therefore, trucks carrying humanitarian supplies are allowed to move on Polish roads on Sundays. Read More [PDF].

WFP ramping up operations as hunger rises in Ukraine
For WFP, the immediate priority is to establish a “food lifeline” into hotspots in Ukraine, such as the capital, Kyiv. Reports are emerging of severe shortages of food and water there and in the northeastern city of Kharkiv. Agency staff are in a race against time to pre-position food in areas where fighting is expected to flare. Read More.

EU boosts assistance with emergency logistical hubs and rescEU aid
As needs grow exponentially, further assistance will be deployed in Ukraine via the rescEU medical stockpiles based in Germany, Hungary, and the Netherlands. The rescEU support includes ventilators, infusion pumps, patient monitors, masks and gowns, ultrasound devices, and oxygen concentrators. Read More.

Health Cluster issue a response to the Ukraine crisis
The Health Cluster has undertaken comprehensive health needs assessment estimating 18 million people in need, of which the response will target 6 million people, with a financial request of $US 89 million. Local and international partners are committed to responding to the ongoing humanitarian crisis by addressing key priorities. Read More.

Malteser International sends medical aid material to Ukraine
The medical aid organization “Action Medeor” dispatched EUR 60k worth of supplies ordered by Malteser International for their Ukrainian arm in Lviv. Basic foodstuffs, sleeping bags, and camp beds are also still being brought across the border. Read More.


Reports and Articles
Ukraine: crisis chief calls for ‘humanitarian pause’, urgent UN aid arrives, WHO condemns healthcare attacks

ICRC release useful information for people affected by the conflict in Ukraine

Ukraine crisis: why you should donate money rather than supplies


Joint I/NGO statement on humanitarian protection and access in Ukraine


Sitreps and Maps
Logistics Cluster
Airlink sitreps supporting passenger and cargo movements for humanitarian organizationsUNOCHA situation reports
IMPACCT: Official UN updates on transportation & customs etc.


Logisticians / Supply Chain Professionals - Ukraine medical response
UK-Med - Closing date: March 08, 2022

Operations Manager- Emergency Response Ukraine
INSO - Closing Date: March 12, 2022

Emergency Response Coordinator (Ukrainian Refugee Crisis)
Terre des hommes - Closing date: March 16, 2022

Emergency Programme Coordinator in Ukraine
People in Need - Close date: March 28, 2022

Emergency Logistic Head Of Department
ACF France - Close date: March 31, 2022

Emergency MHPSS.P Coordinator - Ukraine
ACF France - Close date: April 01, 2022

Emergency WASH Coordinator - Ukraine
ACF France - Close date: April 01, 2022

Humanitarian Access And Security Head Of Department - Ukraine Neighbouring Countries
ACF France - Close date: April 01, 2022

Emergency Logistics Coordinator
Terre des hommes - Closing date: April 02, 2022

Following a previous call for resources on SCM in conflict settings by Management Sciences for Health, members of the JSI Humanitarian Assistance team have kindly responded and provided the following information as part of the JSI Capacity Building Project, funded by the USAID Bureau for Humanitarian Assistance:

1. Strategies for Navigating Health Commodity Procurement in Humanitarian Settings (attached) and FB live https://www.facebook.com/jsihealth/videos/271948788303171

2. IMC webinar on local vs. International procurement: presentation (attached), Audio - Local vs. international procurement https://www.youtube.com/watch?v=xjO_jUMRZTU&t=8s, and Q&A (attached) 3. SCM Handbook in Russian (attached)

4. SCM Addendum for pharmaceutical and medical commodities in English (attached)

5. Link to JSI Youtube channel https://www.youtube.com/c/JsiHealth/videos

6. The JSI Building Capacity to Improve Health Commodities Management in Humanitarian settings webpage https://www.jsi.com/project/building-capacity-to-improve-commodity-management-in-humanitarian-and-disaster-settings/

Many thanks to Nora Quesada and Anabella Sanchez!

Logcluster have advised that the ban on certain vehicles (e.g. trucks over 12mt) on the road in Poland on Sundays and public holidays does not apply to vehicles involved in humanitarian operations.

Therefore, trucks carrying humanitarian supplies are allowed to move on Polish roads on Sundays.

For reference, see the Minister of Infrastructure’s Notice (in Polish) of 15 April 2021


A number of resources are available for those planning logististical aid operations around Ukraine and the bordering countries:

ReliefWeb has a number of daily collated sitreps

UNOCHA has their daily humanitarian impact sitreps and an overview of their humanitarian response funding plan

Logistics Cluster has planning maps, guidance documents, forms and minutes of their global coordination meetings


Additionally, Airlink has sitreps for their Europe Regional Response Plan supporting nonprofit partners, and ACAPS posts regular updates about the humanitarian situation stemming from the conflict.


A message from Bartosz Samulak, Freight Director for Polish Forwarding Company (PFC):

Warehouses close to the border are full.

We are now facing strong transportation problems. Trucks are waiting 4-5 days in queue at the border to return to Poland.

We can’t use Ukrainian drivers, because they will be sent to army.
The best way to deliver humanitarian cargo to Ukraine is a train which connects Slawkow (Poland) and Lviv (Ukraine).

We are bringing refugees to Poland and sending cargo to Ukraine.

Global Logistics Cluster Information Exchange is now live for the Ukraine Humanitarian Response
The Global Logistics Cluster has launched a dedicated webpage where you can find regional and country general logistics planning maps and other critical information (e.g. customs procedures, UKR LCA). Additional informative documents will be uploaded soon.

Direct Relief Commits $500K for Ukraine Crisis, Mobilizes Medical Aid
The organization also communicates with regional organizations to coordinate medical support for refugee communities. Emergency Health Kits and medical backpacks for triage care are being offered up to health providers in the region, and the organization is making available its inventory of medical aid and has humanitarian channels in Europe for further response. Read more.

MSF mobilizes response in Ukraine and nearby countries
Doctors Without Borders/Médecins Sans Frontières (MSF) is working to set up emergency response activities in the country and dispatching teams to Poland, Moldova, Hungary, Romania, and Slovakia. Their emergency teams have arrived at the Polish-Ukrainian border and are currently trying to get essential staff and supplies into Ukraine and set up emergency response activities across both sides of the border. 

Finnish Red Cross sending its first-aid workers to help people affected by the conflict in Ukraine
Logistics aid workers Juha Niininen and Toni Laitinen will be working outside Ukraine to ensure that material aid is stored, transported, and delivered to those in need. Hilkka Hyrkkö, for her part, helps communicate about the Red Cross aid work. 

Red Cross providing life-saving assistance for hundreds of thousands displaced from Ukraine
Red Cross teams in Croatia, Hungary, Moldova, Poland, Romania, Russia, and Slovakia have immediately mobilized to help people arriving from Ukraine. Volunteers are distributing food, water, bedding, clothes, and basic aid items on both sides of the border and providing medical care and psychosocial support for those in need.

World Food Programme set to assist people affected by conflict in Ukraine
The World Food Programme (WFP) is launching an emergency operation to provide food assistance for people fleeing the conflict inside Ukraine and in neighboring countries, following an official request from the country’s Government. 

Humanitarian Train Bridge Between Ukraine And Prague Launched With Partners
People in Need and RegioJet, together with ČD Cargo and Rail Cargo Group, are launching a daily humanitarian “train bridge” to connect Prague and other cities in the Czech Republic with Ukraine.

Belgium sends emergency shelter material to Ukraine via B-FAST
Belgium sends humanitarian material to Ukraine via the emergency aid mechanism B-FAST. The shipment contains shelter material adapted to cold climate conditions, such as tents, blankets, and sanitary kits.

CARE International provides emergency assistance funding
“People in Need”, CARE Austria’s partner organization, is providing assistance as quickly as possible. The first trucks with relief supplies are already on their way to Ukraine. They are transporting durable food, hygiene items, diapers, sleeping bags, and mats.


Ukraine: Humanitarians fear ‘devastating’ consequence (United Nations)
Novovolynsk Hospital: Oxygen supplies at dangerous points in Ukraine and how WHO is actively looking at solutions to increase them (WHO)

Sitreps and Maps
Logistics Cluster
Airlink sitreps supporting passenger and cargo movements for humanitarian organizations
UNOCHA situation reports

ACAPS special reports


Emergency Programme Coordinator in Ukraine
NGO Coordination Support Consultancy for The Ukraine Crisis Response
Emergency Logistic Head Of Department
Emergency MHPSS.P Coordinator - Ukraine
Emergency WASH Coordinator - Ukraine
Humanitarian Access And Security Head Of Department (Ukraine - Neighbouring Countries)


Share your news and information sources with the network: www.humanitarianlogistics.org/contact